Tenders are formal offers, usually written given to a company confirming that they have been chosen to undertake a predefined project at a set price, timescale and set of circumstances.
Theoretically anyone can write a tender, but to write a winning, profitable and effective tender takes skill and experience. A good tender writer ensures that their company can improve their customer base and profits.
At the start of a tender, all information about potential competitors, the tendering company’s requirements and their own company’s abilities need to be collated and understood.
Whilst a large amount of a tender can be duplicated from previous tenders, it is important that each tender written is individual and most importantly meets the needs of the RFP. Items that can be duplicated are documents such as: product information, Health and Safety Statements, Legal Statements and Company information. However these may need to be tailored to specifically answer the questions put in the RFP.
Care must be taken not to copy information verbatim from the internet as this is theft. A competing company also has access to this information so care must be taken as how this is used.
Presentation of the tender is very important. Obviously its grammar and spelling must be flawless. It must also be in the format requested and easy to read and understand. Showing off with large amounts of technical terms only makes the tender difficult to read. Graphics and tables help the reader to understand complex matters.
If your company does not have a tender writer, be careful how your hire such a person. Investigate their writing, spelling and grammar. Ask about their experience and what kind of bids they write. Some people specialise in government bids, others in technical or health bids. Really experienced tender or bid writers have experience in many different types of bids.
The writer you chose should provide a fixed price or daily quote for their services. This ensures that you can budget and no conflicts arise when it is time for payment. A firm timeline should be established so that the project can be completed in good time. Most importantly the tender writer should be very sure about what their responsibilities are. This is best achieved by having a project agreement between the tender writer and your company. Additionally you might like a Non Disclosure Agreement so that your company information is not discussed with others or your documents used in other bids or tenders.
Some bid writers ask for a bonus should they win the bid for your company, yet others shun this type of payment because so much is out of the responsibility of the tender writer. Such matters as stronger competitors or too high a bid price make winning the bid difficult no matter how good the bid writing is.
You should ensure that you do not relax once the tender writer is chosen. They will want a lot of information from you as well managing their work. Of course you will also need to work on the project structure and price you want to bid.
A good, experienced tender writer will help you win bids and present your company in the best possible manner and will be well worth the budget you will assign to bid or tender writing.
© Copyright 2015 Biz Guru Ltd
Lee Lister writes as The Bid Manager or The Biz Guru for a number of web sites where she provides advice and assistance for the business entrepreneur.
With over 25 years management and business consultancy experience with businesses large and small as well as being a serial entrepreneur, she now helps others set up, develop and market their businesses. If you would like more help and assistance in tendering for work then visit: www.TenderWriting.com or read Proposal Writing For Smaller Businesses which can be found on Amazon.
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