Numerous organisations and institutions require various services and products that they may not have direct access so they need to acquire the services of other companies to provide these goods them. In order for these organisations and institutions to access the best services at the best price, service providers are required to present tenders outlining their services and their costs. Tender writing and proposal writing are therefore vital skills for companies who wish to provide services and products to other organisations and institutions.
Increased competition amongst suppliers in all industries means that exceptional skills in tender writing and proposal writing are required to secure contracts and tenders. Writing a winning tender is not an easy process. You need to convince the client that you offer the best services out of all the bids that have been submitted. This is made even harder by the fact that you will not have a chance to see the other bids that have been submitted before submitting your own. A great deal of skill and care is therefore required in tender writing.
If you decide to bid for the tender and you meet the requirements, you will need to carefully prepare a proposal for your potential client. If you do not have enough experience with proposal writing you may prefer the outsourcing proposal writing option. Outsourcing tender writing involves using proposal-writing professionals for the preparation of your tenders. Various companies that offer professional tender writing services can be found online.
PQQ writing is the first important step in winning tenders. PQQ writing should be given the same care and consideration as that of proposal writing. The questions on the PQQ should be answered carefully. Ensure that you avoid grammatical and spelling mistakes. Be prepared to provide clients with evidence of anything that you mention on the PQQ. It is therefore important to use the PQQ writing period to prepare a portfolio for the client including testimonials and references. Your chosen tender writer can also write your PQQ.
The next step in writing a winning tender is to carefully consider the requirements of the client. Ensure you fully understand what the client is asking for. If you require clarification on anything, seek a second opinion or contact the client directly to obtain further information. Having clarified what the client needs, you can decide if your company meets the requirements and if you stand a chance of winning the bid.
Having prepared your proposal, go through it to ensure that there are no grammatical errors. Simple mistakes in grammar or spelling are a big put off for clients as they give the impression of carelessness and a lack of professionalism. Proposals prepared by the best tender writing professionals are rarely turned down due to simple mistakes in grammar.
It is important to ensure that you provide a profitable solution for your potential client and give your company a unique image all through the tender writing and PQQ writing process. This is probably the most important skill for writing a winning tender. Your chosen professional tender writing company can easily do this for you as they have written hundreds of proposals before and are used to understanding the nuances of each RFP.