Tender Writing Instructions
Writing proposal continually and each time having it turned down could be very frustrating. But this is what you are most likely to encounter if all the necessary information you require at the beginning of tender writing is not at your disposal. The prospect of what the company has to benefit should your proposal be chosen can get one excited and anxious. You need not let the worry get at you or cloud your judgement and make you mess up the entire proposal.
Every bid writing that you undertake should be distinctive, it should not be just a modification of the previous bid that you wrote. For this particular tender writing, you have to present a uniqueness that addresses the Request for proposal (RFP). This is what makes it a little bit difficult to produce a winning tender. When faced with a RFP there is a need for you to keep in your mind the fact that the proposal is for a specific service or commodity.
During the bid writing, you should remember that an RFP is not all about the price. There are other things to be considered during tender writing, these are in the Pre-Qualification Questionnaires (PQQs) and they include the basic corporate history, the financial information of the company (Will the company not be exposed to bankruptcy in its attempt to deliver the required service?), information regards to the availability of the stock and the estimate period that the project can be completed.
Besides all these you need to be certain that the references included in the proposal can be validated. This is necessary to determine that the company’s suitability for the project checks out. These are all important information to keep in mind before beginning the tender writing.
Having understood the criteria posed in the RFP, you are equipped to begin the tender writing. Your written proposal should answer all the criteria lest you will record a failure. Include along side with the proposal, all the relevant documents that is required.
A business profile/capability statement will help to answer many of the criteria required. A business profile sells your organization’s strength, experience and uniqueness; that is why it is necessary you have these handy before embarking on the tender writing. Criteria the tender should include are
1. Brief, applicable and indicate competence to actualize tender outcomes.
2. Profiles of the main personnel should be included in the tender portraying their ability to meet with the tender contract.
3. Give veracity to the claims made in the tender.
4. Make the tender easy to read.
5. Sell your value added services in your bid.
6. In tender writing ensure that the tender conforms to all requirements and if possible exceed the requirement.
Grammatical mistakes should be avoided. Take time to proofread the tender. You would not want the clients to take those mistakes as an action of incompetence. If you engage the service of a tender writing professional, as a result of his experience and an eye for details, you can be rest assured that this time will most likely be accepted.