Are you confused about the entire process of writing tenders? You are not alone in this because there are many misconceptions about the entire process of tender writing. The bottom line is that your lack of knowledge of how to do bid writing could cost you a lucrative contract for new work. This is not something that you should risk considering that competition has become very cutthroat these days.
The process of writing tenders is a very complex one, but it is possible to do it correctly if you have the right inputs and you are willing to put in some effort. At the very outset, you have to find out all you can about the potential client and about the potential contract. You should also survey your competition. This will enable you to have a clear picture of what the playing field looks like. It will also help you to customise your offer when you are writing your tender or bid.
You have to keep a few things in mind when you begin the process of writing proposals and filling out Pre Qualification Questionnaires (PQQ’s). It is very important that your proposal writing be done from the perspective of your ability to satisfy the client’s requirements. Your client is only interested in your company’s abilities if they can be employed to complete their project in time. You should therefore take great pains to weed out all information that is not relevant to a particular client and to that client’s contract. Writing about skills, experience and an infrastructure that are not relevant to the work at hand will only weaken your case as it makes you seem unfocussed.
When you are writing tenders, you should go through all the questions that the client has asked and ensure that you provide apt answers to each of them. However, you should also try to include benefits of using your service that the client has not asked for. You will be at a definite advantage over your many competitors if you can indicate that you will be able to satisfy all the client’s needs plus more.
It goes without saying that your writing style is very important. Bad grammar and spelling errors are sure to overshadow the fact that you are amply qualified to do the work required by the client. This is because it indicates that you do not provide sufficient attention to detail especially when the task is as important as attempting to win a lucrative contract. Your tender should also be very easy to read and should employ only simple language in a clear and concise style.
If you are still confused about the process of writing tenders or unsure about your abilities, you should get bid training so that you can grab all available opportunities. You could also employ a company that specialises in this work to take on the entire responsibility of tender writing. This will ensure that you do not miss out on any opportunities and it will also free up a great deal of your time for other work.
© Copyright 2010 Biz Guru Ltd
Lee Lister writes as The Biz Guru, for a number of web sites where she provides assistance for the business entrepreneur. She is known as the Bid Manager and is a recognized bid management expert.
If you would like more help and assistance in writing your tender or PQQ, visit: http://www.TenderWriting.com or read <i>Proposal Writing For Smaller Businesses </i> which can be found on Amazon and other major book sites.
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