When you are lucky enough to be asked to write a proposal for a project or you find a RFP (Request For Proposal) that you would like to complete a tender for, it can be both worrying and exciting. Of course if you win the bid then your company’s turnover and hopefully profit will increase. So how do your write your tender?
First of all you need to be very organised and have your information all to hand. Completing a tender to a deadline can be difficult so you need to plan well ahead. So if you are thinking of going into writing tenders, you need to get together some standard information. This will include details about your:
• Products and services.
• Standard replies such as health & safety, green polices, equal opportunities etc.
• References and reference sites.
• Brochures etc.
The next step is to read the RFP through several times so that you obtain a good understanding of what your potential customer requires. Gaining this understanding at the start of the tender writing will save a lot of time later and gives you a better chance at winning the bid.
Now make sure that your company can actually complete the required project and make a profit. You may need to consult with various members of your company to see that the resources and staff will be available should you win the bid.
Next gather all the information that has been requested. For new information you can allocate this work to members of your team. Be sure to let them know when the information is required to be completed.
As you put the tender together you should also be pricing each element in your pricing model. This can be a simple thing such as a spreadsheet or a more complex item in your own software. Remember to include such items as delivery, tax etc. You should also build in a profit element.
Lastly look over your tender to ensure that you have included everything that has been asked for and answered all the questions fully and correctly. Lastly check your price to make sure that it is reasonable. If you have some knowledge of what your competitors may be doing – now is the time to use it to ensure that you have a winning tender.
Read through your tender one more time and ask someone else to do so as well. Check for spelling and grammar as well as general presentation.
Now your tender is ready to be sent off. If you find all of the above too much for your company, there are several very good tender writers available on the internet – it might be a good idea to hire one of them.
© Copyright 2010 Biz Guru Ltd
Lee Lister writes as The Biz Guru, for a number of web sites where she provides advice and assistance for the business entrepreneur. She is known as the Bid Manager and is a recognized bid management expert.
If you would like more help and assistance in writing your tender or PQQ, visit: www.TenderWriting.com or read <i>Proposal Writing For Smaller Businesses </i> which can be found on Amazon and other major book sites.
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